“[Sutton & Associates] offered the most comprehensive array of services, creating a wonderful travel experience while delivering the corporation’s team building strategy.”

VP Marketing | Medical Company


Sutton & Associates takes pride in providing the “extra” touches that mean so much.


Incentive Travel Menu of Services


  • Strategy Development
  • Client Profile
  • Establishment of Escrow Account
  • Communications Plan Development
  • Site Inspection

Registration and Housing Management

  • Customized Website Design and Implementation
  • Registration Process Development, Online and/or Hard Copy
  • Room Reservation/Database Preparation
  • Nametag and Registration Packet Production
  • Financial and Statistical Data Processing and Reporting

Program Planning & Management

  • Destination/Venue Research and Selection
  • Contract and Amenity Negotiation
  • Food and Beverage Coordination
  • Guest/Group Excursions and Tours (sightseeing/teambuilding/corporate social responsibility activities)
  • Promotional Gifts and Marketing Collateral Development
  • Sponsorship Package Development and Coordination
  • Speaker Recommendation and Coordination
  • Audio Visual/Multimedia Coordination

Travel Management

  • Coordination of Air and Ground Transportation
  • Group Air Discount Negotiation
  • Travel Arrangements for Speakers, Guests and VIPs

On-Site Management

  • Pre-Conference Meeting and Planning with Hotel/Vendors
  • On-site Staff Coordination
  • Meeting and A/V Room Set-up Coordination
  • On-site and Off-property Event Coordination
  • Ground Transportation Facilitation
  • Hospitality Room/Table Facilitation
  • Security Arrangements
  • Hotel Room Delivery Coordination
  • Photography Coordination
  • Special Event Production

Financial Accounting and Post-Program Management

  • Budget Preparation and Cost Containment
  • Expense Tracking and Vendor/Supplier Invoice Review and Reconciliation
  • Final Billing and Expense Analysis
  • Master Account Billing Management and Review
  • Evaluation Form Preparation, Survey and Analysis Report

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